Other Openings

*Coordinator for Administration and Advancement- Cornell Catholic Community. Ithaca, NY is seeking applicants for the FT Position of Coordinator for Administration and Advancement. This professional will reports to the Director.  This person is responsible for and assists the Director in Financial Management, Fund-raising and Advancement, Facilities Management, and Communication and Records/Data Management. Qualifications/Education: Bachelor’s or Master (preferred) degree in accounting, finance, economics or business, competence in Microsoft Office, competence in bookkeeping/development/advancement software, including Sage/Peachtree, effective communication skills, strong organizational skills and the ability to manage multiple tasks and responsibilities. The deadline for applications is May 20, 2013. 

??*CAMP STELLA MARIS - MEDICAL ADMINISTRATOR (SUMMER)  - The successful candidate will report directly to the Health Director/Camp Director. This is a seasonal position from mid-June through mid- August. Hours/days negotiable, but must be available on Sundays and Mondays - June 23rd through August 18th. RESPONSIBILITIES: 1. During pre-camp orientation and training, discuss health and safety procedures, precautions and routines with staff; 2. Conduct annual training with medical staff, including but not limited to, scheduling, medication administration, emergency procedures, electronic medical records (CampDoc), incident report filing, contacting parents/guardians; 3. Meet with Health Director and camp physician prior to camp opening to discuss standing orders; 4. Meet with Head EMT prior to summer to cover expectations and schedule; 5. Order necessary supplies prior to camp opening; 6. Supervise and evaluate medical staff and report any staff issues to the Health Director / Camp Director; 7. Review all health records, flagged by office staff, discussing particular items with the counselor concerned; 8. Plan and implement medical staff in-service meetings and training as necessary; 9. Ensure Nurses are reporting all admissions to the Health Center to the Camp Operations Director and camper’s counselor; 10. Ensure Medical Staff remain in communication with entire Camp Stella Maris staff by scheduling a medical staff member to attend the daily staff (1:05 PM) meeting; 11. Guide the counselors in regard to their responsibilities in noting and reporting illnesses, injury or unsafe practices and conditions that might contribute to camper or staff accidents. Staff should also communicate with the medical staff any concerns with campers’ diet, rapid gain or loss of weight and any symptoms of disturbance such as excessive restless sleep or bed wetting, withdrawal or homesickness; 12. Ensure that administration of medications and treatments are according to parent and/or physician's order and ensure records are kept of all such treatment in daily log and/or incident report. RN will report injuries or illnesses that will require emergency treatment from hospital or other medical facility. Such injuries or illnesses include, but not limited to: bone fractures, lacerations requiring sutures, physical or sexual abuse allegations, and illnesses suspected of being water, food, or airborne, or spread by contact, shall be reported within 1 hour to the Camp Director who will notify the permit issuing official, NYSDOH; 13. Establish time during each shift to provide any needed report to Camp Director; 14. Sunday of Camp Week Responsibilities: (a) review and verify exact directions with parent/guardian and log info; (b) prepare weekly medication sheet and tickets; (c) provide EMT with Camper Medical Report for distribution; (d) review Sunday Medical Evaluation Form after receiving them from counselors; (e) Working with Camp Director, responsible for design and implementation of medical check-in process; 15. Monday of Camp Week Responsibilities: (a) review all incoming health records and communicate vital information to RNs/EMT/Camp Operations Director; (b) begin initial follow-up with all incomplete health forms. All health forms must be complete by 5:00pm Monday. All Day Camp health forms must be complete by 9:00am Tuesday. Camp Director/Day Camp Director must be notified of all outstanding incomplete health forms; 16. Be responsible for all medication brought to camp by campers and use as directed by physician of the camper (according to prescription). Also responsible for returning medications to parent/guardian on departure day via cabin counselors; 17. Ensure distribution of all medication at proper time and “signed-off” at end of each shift; 18. Notify parents when their child(ren) are required to be picked up due to medical reasons; 19. Ensure the Day shift RN communicates verbal report to evening shift RN and Evening RN communicate written report to oncoming day shift RN; 20. In addition to the "close of camp" evaluation, make a written report to include: equipment inventory, requisitions for next summer, treatment records of campers and staff, health center and hospital admissions, visits to M.D., recommendations for health department and medical examination records, and records for insurance companies. OTHER: 1. To provide Camp Stella Maris with a certificate of Insurance for personal mal-practice, with limits not less than $600,000.00, and name the Diocese of Rochester and Camp Stella Maris as additional insured for the time employed as a subcontractor; 2. The Camp will reimburse the nurse either via salary or separate payment for the additional insurance coverage. This amount will be agreed upon before contracts are signed; 3. When operating as a Nurse, responsible for everything listed on the “Nurse” job description as well as the Medical Administrator job description.  QUALIFICATIONS: 1. R.N. Degree and active license to practice in NYS; 2. Current CPR/BLS certification issued by the American Red Cross or its' equivalent (yearly basis); 3. Experience or background in school, pediatric or public health nursing highly desired; 4. Possess excellent management and leadership skills; 5. Proven ability to adapt to new situations; 6. Possess high moral character; 7. Have excellent communication skills; 8. Ability to relate well with children and staff; 9. Strong knowledge in the following computer programs: a. MS Word; b. MS Excel; c. Camp Management Software (Camp Brain); d. Electronic Medical Records (Camp Doc).  TO APPLY:  EOE. Camp Stella Maris is independent, self-supporting entity of the Roman Catholic Diocese of Rochester and is fully accredited by the American Camp Association.  Deadline for applications is May 20, 2013.  Send cover letter, resume and 3 references to Adam Bell, Camp Director at adam@campstellamaris.org or Camp Stella Maris, 4395 East Lake Road, Livonia, NY 144 *CAMP STELLA MARIS - MEDICAL ADMINISTRATOR (SUMMER)  - The successful candidate will report directly to the Health Director/Camp Director. This is a seasonal position from mid-June through mid- August. Hours/days negotiable, but must be available on Sundays and Mondays - June 23rd through August 18th. RESPONSIBILITIES: 1. During pre-camp orientation and training, discuss health and safety procedures, precautions and routines with staff; 2. Conduct annual training with medical staff, including but not limited to, scheduling, medication administration, emergency procedures, electronic medical records (CampDoc), incident report filing, contacting parents/guardians; 3. Meet with Health Director and camp physician prior to camp opening to discuss standing orders; 4. Meet with Head EMT prior to summer to cover expectations and schedule; 5. Order necessary supplies prior to camp opening; 6. Supervise and evaluate medical staff and report any staff issues to the Health Director / Camp Director; 7. Review all health records, flagged by office staff, discussing particular items with the counselor concerned; 8. Plan and implement medical staff in-service meetings and training as necessary; 9. Ensure Nurses are reporting all admissions to the Health Center to the Camp Operations Director and camper’s counselor; 10. Ensure Medical Staff remain in communication with entire Camp Stella Maris staff by scheduling a medical staff member to attend the daily staff (1:05 PM) meeting; 11. Guide the counselors in regard to their responsibilities in noting and reporting illnesses, injury or unsafe practices and conditions that might contribute to camper or staff accidents. Staff should also communicate with the medical staff any concerns with campers’ diet, rapid gain or loss of weight and any symptoms of disturbance such as excessive restless sleep or bed wetting, withdrawal or homesickness; 12. Ensure that administration of medications and treatments are according to parent and/or physician's order and ensure records are kept of all such treatment in daily log and/or incident report. RN will report injuries or illnesses that will require emergency treatment from hospital or other medical facility. Such injuries or illnesses include, but not limited to: bone fractures, lacerations requiring sutures, physical or sexual abuse allegations, and illnesses suspected of being water, food, or airborne, or spread by contact, shall be reported within 1 hour to the Camp Director who will notify the permit issuing official, NYSDOH; 13. Establish time during each shift to provide any needed report to Camp Director; 14. Sunday of Camp Week Responsibilities: (a) review and verify exact directions with parent/guardian and log info; (b) prepare weekly medication sheet and tickets; (c) provide EMT with Camper Medical Report for distribution; (d) review Sunday Medical Evaluation Form after receiving them from counselors; (e) Working with Camp Director, responsible for design and implementation of medical check-in process; 15. Monday of Camp Week Responsibilities: (a) review all incoming health records and communicate vital information to RNs/EMT/Camp Operations Director; (b) begin initial follow-up with all incomplete health forms. All health forms must be complete by 5:00pm Monday. All Day Camp health forms must be complete by 9:00am Tuesday. Camp Director/Day Camp Director must be notified of all outstanding incomplete health forms; 16. Be responsible for all medication brought to camp by campers and use as directed by physician of the camper (according to prescription). Also responsible for returning medications to parent/guardian on departure day via cabin counselors; 17. Ensure distribution of all medication at proper time and “signed-off” at end of each shift; 18. Notify parents when their child(ren) are required to be picked up due to medical reasons; 19. Ensure the Day shift RN communicates verbal report to evening shift RN and Evening RN communicate written report to oncoming day shift RN; 20. In addition to the "close of camp" evaluation, make a written report to include: equipment inventory, requisitions for next summer, treatment records of campers and staff, health center and hospital admissions, visits to M.D., recommendations for health department and medical examination records, and records for insurance companies. OTHER: 1. To provide Camp Stella Maris with a certificate of Insurance for personal mal-practice, with limits not less than $600,000.00, and name the Diocese of Rochester and Camp Stella Maris as additional insured for the time employed as a subcontractor; 2. The Camp will reimburse the nurse either via salary or separate payment for the additional insurance coverage. This amount will be agreed upon before contracts are signed; 3. When operating as a Nurse, responsible for everything listed on the “Nurse” job description as well as the Medical Administrator job description.  QUALIFICATIONS: 1. R.N. Degree and active license to practice in NYS; 2. Current CPR/BLS certification issued by the American Red Cross or its' equivalent (yearly basis); 3. Experience or background in school, pediatric or public health nursing highly desired; 4. Possess excellent management and leadership skills; 5. Proven ability to adapt to new situations; 6. Possess high moral character; 7. Have excellent communication skills; 8. Ability to relate well with children and staff; 9. Strong knowledge in the following computer programs: a. MS Word; b. MS Excel; c. Camp Management Software (Camp Brain); d. Electronic Medical Records (Camp Doc).  TO APPLY:  EOE. Camp Stella Maris is independent, self-supporting entity of the Roman Catholic Diocese of Rochester and is fully accredited by the American Camp Association.  Deadline for applications is May 20, 2013.  Send cover letter, resume and 3 references to Adam Bell, Camp Director at adam@campstellamaris.org or Camp Stella Maris, 4395 East Lake Road, Livonia, NY 144

Last Updated: August 24, 2017

 

New jobs & positions will be denoted in red with an asterisk *. 

 

 


 

*School Administrative Assistant - Job Sharing Position (2 part-time openings) – Nativity Preparatory Academy – Rochester, NY

 

Job Summary

 

1.    Performs a variety of office secretarial, bookkeeping and administrative duties which require a broad knowledge of both secretarial and clerical practices and procedures.

2.    Serves as secretary to an elementary school principal and administration staff. The position requires a thorough knowledge of all school functions, procedures, building facilities, and applicable      school rules, regulations and policies.

3.    Exercise considerable discretion in the protection and release of confidential information and in the interpretation and administration of policies and procedures within guidelines set by the     administrator.

4.    Responsible for attendance, enrollment and transfer records, administration of the food program, administration of minor first aid and medications to students, and arrangements for building     maintenance and security.

 

Distinguishing Characteristics

 

Positions in this class are distinguished from other secretarial classes by the sole responsibility for all Middle School secretarial functions including secretary to the Principal and senior administration and primary contact person for the school. Must have excellent integrity and demonstrate good moral character coupled with a deep understanding of the laws of protection safeguarding our students and their confidentiality.

 

Supervisory Relationships

 

1.    Reports to and receives work assignments and direction from the School Principal.

 

Examples of Duties

 

1.    Perform telephone and personal reception duties for all building staff; route calls and visitors while maintaining the highest level of confidentiality.

2.    Receive and respond to requests for information verbally or in writing. Obtain and provide responses for situations where information is available and established procedures      permit dissemination. Analyze unusual situations and refer to the appropriate position for resolution. Often assist in developing these responses. This may involve either substantial telephone contact, direct public interaction or correspondence. Presentation of a professional image for the authority is important in these relationships.

3.    Type correspondence, reports and memoranda from rough drafts. Assure proper correspondence layout, arrangement and grammatical composition, and preservation of confidentiality.

4.    Compose school-to-home communications, such as back to school packets, newsletters, fliers and reminders, which may include the scheduling and execution of compiling, typing, editing, paste-up, printing and distribution.

5.    Schedule and coordinate meetings and appointments for the principal. Schedule parent-teacher conferences.

6.    Maintain enrollment, transfer daily attendance records for students; compile information required for permanent student records. This may require the use of a computer terminal.

7.    Maintain records for tuition received.

8.    Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required State and Federal data collections, and the completion of the Principal’s responsibilities. Complete all required monthly and year-end reports in a timely fashion.

9.    Respond to student needs for medical attention in the absence of the school nurse. Determine degree of illness or accident and arrange for appropriate medical treatment. Dispense prescribed medicines to students as directed by the parents or doctor. Check for possible communicable diseases and report findings. May send students home or direct to medical attention in accordance with school policy. Complete school accident forms and file report injuries.

10. Maintain record keeping system and files on a variety of data such as staff absences, student attendance and accident reports.

11. Receive, sort and distribute district and U.S. mail.

12. Serve as reference person for district and building personnel.

13. Perform other related duties as required.

14. Maintain inventories of books, materials, and equipment of the school.

15. Create and maintain a clean, attractive, orderly, safe and efficient office environment.

16.  Communicate to the Principal any unusual situations. Advise immediately of any evidence of substance abuse, child abuse, child neglect, severe medical conditions, potential suicide, or           individuals appearing to be under the influence of alcohol, or controlled substances.

 

Required Knowledge, Skills and Abilities

 

1.    Knowledge of secretarial and clerical practices and procedures including bookkeeping methods and procedures.

2.    Ability to type at 60 wpm; ability to learn use and application of new computer hardware and corresponding software programs.

3.    Ability to proficiently operate current office technology and equipment (e.g., computer systems, word processing, data management, information retrieval, fax, copiers, etc.)

4.    Working knowledge of school rules, regulations and policies applicable to area of assignment.

5.    Ability to work effectively with personnel, administrators, and school staff, elementary aged students, volunteers, parents and the general public.

6.    Ability to communicate effectively orally and in writing.

7.    Knowledge of first-aid procedures; ability to learn proper methods of dispensing medications.

8.    Ability to learn Elementary School enrollment, transfer, attendance and meal program record keeping systems and reporting requirements.

9.    Demonstrate appropriate telephone etiquette, with proper voice inflection.

10. Have excellent integrity, demonstrate good moral character and maintain confidentiality.

 

Minimum Qualifications for Entry

 

1.    Three years of recent experience in a secretarial position requiring extensive public contact and interaction and a wide variety of secretarial and clerical duties.

2.    Previous training and experience in record keeping.

3.    Previous experience in school secretarial work preferred.

Work Environment

 

Display ethical and professional behavior in working with everyone who communicates is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic. Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines.

 

If interested, please send a cover letter, copy of your resume and references to Maria Cahill, Principal at maria.cahill@dor.org. Nativity Preparatory Academy is a Catholic Middle School, serving the Rochester community from grades 5 – 8. Visit us at our website: nativityrochester.org or like us on our Facebook page!

 


 

*Director of Development - St. Bernard’s School of Theology and Ministry, Rochester, NY - a graduate and professional school forming people for ministerial service within the Roman Catholic Church in the Dioceses of Rochester, Syracuse and Albany seeks a part-time Director of Development. The chief responsibilities of this position include organizing the annual fund drive, maintaining contact with current donors, augmenting that donor base and cultivating new avenues for institutional advancement. The successful candidate will be a practicing Roman Catholic with a background in fund raising and able to work collaboratively as a member of the administrative team at our Rochester campus. Salary will be commensurate with background and experience.

 

Interested candidates should electronically submit a cover letter and a brief resume that includes three references to Rev. George Heyman, President at Fr.George.Heyman@dor.org no later than September 15, 2017.  (08/16/2017)

 


 

SAINT’S PLACE - A ministry of St. Louis Church caring for legal refugees in the Rochester area.

 

POSITION:           Coordinator of Finance/Grants

 

PART-TIME – 20-25 hours a week

 

Financial Responsibilities

 

. Reconcile monthly statements, prepare payment for all credit cards, bills

. Maintain Chart of Accounts

. Manage all checks/cash received

. Approve checks to be printed

. Record and monitor all gift cards

. Develop reports as needed by Executive Director

. Develop annual operating budget with Executive Director

. Provide quarterly financial presentations to Advisory Board

 

Development Management

 

. Update key documents regarding Saint’s Place for grant applications

. Review/update Grant Inventory Report

. Research new grant opportunities

. Complete grant request documents and write grant applications

. Provide written reports as required by grantors  detailing grant useage

. Monitor all grants and ensure that all monies are spent in the current year

. Knowledge of various computer programs:  Outlook, Excel, etc.

 

Send resume and covering letter to:

 

Isabel Miller

Executive Director

Saint’s Place

saintlady@saintsplace.org

585-385-6860

 

(06/22/2017)

 


 

Teaching Positions - Tyburn Academy, Auburn, NY - Tyburn Academy is seeking teachers for the 2017-18 school year. Positions are full and/or part-time.  Positions are on the Jr. and/or Sr. high school level (grades 7 - 12).  NYS certification preferred but not necessary depending upon experience and education.

 

Positions are as follows:

 

  • Mathematics - Grades 7 - 12 (may include one or more grade level/math subject)
  • Science - Grades 7 - 12 (may include one or more grade level/science subject)
  • Spanish - Grades 9 - 12

Interested applicants should contact:

Mrs. Maura DelFavero

Principal

Tyburn Academy

17 Clymer Street

Auburn, NY 13021

315-252-2937

 

(05/23/2017) (06/13/2017)

 


 

Pre-Calc and/or Calculus teacher (s) - Tyburn Academy, in Auburn, NY, is presently seeking a part-time teacher(s) for the 2017-2018 school year.  This position offers flexibility in scheduling.  Interested persons should send a resume to:  Tyburn Academy, 17 Clymer St., Auburn, NY  13021, Attn:  Maura DelFavero, or call: 315-252-2937.

 

(03/20/2017)