Secretary-Receptionist – Part-Time

Our Lady of Peace Parish

Part time Secretary/Receptionist 27.5 hrs/wk

The Parish Secretary/Receptionist is responsible to:

  • Greet and welcome visitors to the parish office and provide a friendly and welcoming presence on the phone;
  • Maintain confidentiality in all areas of responsibility;
  • Provide skilled secretarial services for the parish staff and committees, as needed;
  • Input weekly parishioner contributions in Parish Soft program;
  • Prepare yearly giving statements for parishioners;
  • Schedule all Mass and candle requests and maintain Mass book;
  • Acknowledge and record all memorial contributions;
  • Prepare weekly intersessions and announcements for Mass;
  • Communicate prayer requests to appropriate member of the Prayer Line;
  • Complete accurate registration records and process of new parishioner envelopes;
  • Maintain accurate parish census records;
  • Schedule the use of parish facilities and maintain calendar;
  • Collaborate with Pastor, parish staff and volunteers to schedule funerals and funeral receptions;
  • Work with staff to secure necessary volunteers;
  • Oversee maintenance of office machines and equipment;
  • Work with staff to prepare bulletin and minister schedules;
  • Attend staff meetings, parish and Diocesan meetings, as appropriate;
  • Work with Finance Director to assure compliance with all Diocesan Policies and Procedures.
  • Completion of any other duties, tasks or responsibilities as directed by Pastor or Finance Director.


  • Practicing Roman Catholic and active in parish;
  • Friendly and welcoming personality;
  • Knowledge of Microsoft Office applications, standard business practices and willingness to learn new software;
  • Effective written and oral interpersonal communication skills;
  • Ability to prioritize work assignments and meet deadlines;
  • Flexibility to adjust to changes in routines and job assignments.


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