Bookkeeper Multi Parish

REPORTS TO

Multi Parish Finance Director – Westside

ENTITIES

The Westside City Parishes: Sacred Heart Cathedral, Immaculate Conception Parish, Holy Apostles Parish, St. Monica Parish, Emmanuel Church of the Deaf Parish and St Frances Xavier Cabrini Parish.

 MAIN WORKSITE LOCATION               Sacred Heart Cathedral

 RATE             $22.00 – $25.00/hr                 PART TIME:  25 hours/Per Week

SUPERVISES – N/A

 JOB PURPOSE

As a Finance Office team member, collaborates with the other finance office personnel in assisting the Multi Parish Finance Director

• In comprehensive planning, implementation, and evaluation of the parish goals and objectives, with specific focus on prudent stewardship of the parish’s human, financial, and capital resources.
• In overseeing all disbursement and collection activities of the Parish including fund-raising events, CMA, etc.  and developing financial accountability systems to assure the accurate and efficient methods of collecting, accounting, and disbursing funds from all endeavors.

CORE FUNCTIONS

Collection counters coordinator:

• Coordinate & assist counters on Mondays
• Review counting and ensure that all parishes are following Diocesan policy for Cash Counting
• Maintain tamper evident bag stock and maintain logs
• Monitor Parish Soft entries with Secretaries throughout the year
• Coordinate with Secretaries to print and mail parishioner year end statements on a timely basis

Accounts Payable:

• Verify all invoices and receipts in order to pay bills on a weekly basis in a timely manner
• Coordinate signing of checks with Pastors weekly and process mailing of checks

 Payroll:

• Process ADP employees’ payroll on a bi-weekly basis; enter payroll into MIP
• Process Talent Edge employees’ payroll on a weekly basis
• Upload 403(b)

Facilities:

• Helps in the management of buildings and properties under the direction of the Finance Director and in coordination with the Maintenance Supervisor by making phone calls, scheduling meetings, etc.
• Secure necessary Insurance Paperwork from vendors and update Google Drives

Miscellaneous:

• Will provide assistance on other assignments and tasks as needed

QUALIFICATIONS/EDUCATION/EXPERIENCE

Education: Accounting or finance experience desired

 EXPERIENCE

• Experience in financial disciplines that encompasses accounting and operations management.
• Analytical skills, experience budgeting and forecasting
• Strong knowledge of federal and state regulations, financial standards, principles and practices to develop and maintain financial procedures, policies, records and reports
• Very strong interpersonal, negotiating, communication and organizational skills required
• Ability and willingness to travel to other sites in Rochester, NY area
• Demonstrated computer skills with Microsoft Office, Excel, Word, Google Docs, SharePoint and general ledger software as well as the ability to effectively define or enhance existing programs for better productivity and effectiveness
• Appreciation of the Church Mission
• Ability to establish consistent business principles and communicate them in an effective manner to obtain buy-in from all stakeholders

Applicants must submit a resume and list two professional references.