Part-Time Secretary

St. Joseph’s Church and the Church of the Holy Spirit are seeking an energetic, self-motivated team player with well-developed administrative and communication skills, to work collaboratively with pastoral and administrative staff on carrying out the mission of our one Catholic community. The individual will be responsible for a variety of support tasks for various ministries and parish administration.

Responsibilities include:

• Greeting all visitors and callers with hospitality and a pastoral spirit, providing direction or referrals to how they can best be assisted.
• Answering phone calls for both parishes (on one system).
• Responsibility for weekly joint bulletin creation in Publisher, distribution for review, timely submission for publication, distribution in churches and office.
• Responsibility for weekly parish email creation in Constant Contact.
• Sorting and distributing mail.
• Booking rooms for meetings and events.
• Supporting pastoral staff with creation and printing of funeral Mass materials.
• Printing liturgical materials for weekend and special Masses, as needed.
• Assisting secretary responsible for scheduling Baptisms, Weddings, etc.
• Scheduling Mass Intentions as needed.
• Maintaining census data in Parish Database (ParishSoft).
• Locking the office and church at the end of the day.
• Supervising & coordinating with office volunteers.
• Supporting staff as needed with ministries such as Faith Formation, Youth Ministry and Confirmation, Parish Council, Adult Formation, Social Outreach.
• Gather data and prepare annual Kennedy Report.
• Manage parishioner collection envelope needs and holiday mailings.
• Additional duties may be assigned.

Experience/ Skills required:

• Proficiency with Microsoft Office (especially Word, Publisher and Excel).
• Proficiency with (or willingness to learn) Canva, Constant Contact, Social Media.
• Ability to work well under pressure and in a fast-paced environment.
• An understanding of the Roman Catholic Church and liturgy is needed.

Hours: 20 weekly

Pay Range: $18 to $20 per hour depending on experience and skills

Schedule: 8:30am – 5:00pm Monday, 8:30am – 2:30pm Wednesday, 8:30am – 5:00pm Friday

Work Location: St. Joseph’s Pastoral Offices