Business Manager

Business Manager – Southern Tier

POSITION PURPOSE:

As a Finance Staff team member, you will provide financial management support for St. John Vianney in Bath, NY. St. Joseph’s Church in Campbell, NY & Ss Isidore and Maria Torrbia in Addison, NY. This role involves ensuring adherence to all Diocesan policies and assisting the Pastors and Finance Director in achieving annual operating goals and objectives. This is an excellent opportunity for a recent graduate to gain experience in financial management within a supportive environment.

 REPORTS TO: Finance Director

 HOURS: Full Time (35 hours per week), Salaried $60,405.80/year

 LIST OF JOB DUTIES:

Accounts Receivable/Collections/Revenue:

• Post all deposits (Collections, Miscellaneous Deposits, EFTs, Online Giving) in MIP.
• Initiate EFTs.
• Support Counter Team Leaders in recruiting, training, and scheduling counters, and in ensuring parishes follow all Diocesan Policies & Procedures for collection, securing, and counting funds.
• Order and oversee the maintenance and distribution of tamper-evident bags and logs.

Accounts Payable:

• Verify all invoices and receipts and enter invoices into MIP.
• Ensure timely bill payments and coordinate check signings.
• Order banking supplies, including checks and deposit slips, as needed.
• Process check requests and verify proper authorization for expenditures.
• Send monthly/quarterly payments for all Diocesan accounts (e.g., CMA, Second Collections).
• Assist the Finance Director with Purchase Orders/requests by assigning PO# and ensuring appropriate documentation is submitted.

Shared Staff:

• Create Accounts Receivable Invoices for sponsoring parishes for shared staff, rectory expenses, etc., and complete corresponding entries in MIP.
• Enter invoices into MIP for service parishes and process payments to sponsoring parishes.

Payroll:

• Assist in the collection, verification, and submission of contract employees’ timecards and reconcile invoices upon receipt.

Donor Management:

• Record/upload weekly gifts and donations into the Parishsoft database.
• Assist donors/parishioners with online giving, envelopes, and other donation methods.
• Coordinate the creation and mailing of year-end donor letters.
• Update the donor acknowledgment log and provide it to the Pastor regularly.

Fundraisers:

• Ensure all fundraisers comply with DOR, NYS, and other applicable policies and laws.
• Coordinate/assist staff and/or volunteers with fundraising processes, including the use of tamper-evident bags, logs/tickets, etc.
• Apply for and manage liquor licenses, when applicable.

Miscellaneous:

• Submit the YE 1099 Vendor Report to the CPA for tax filing.
• Assist the Finance Director in obtaining Conflict of Interest Disclosure Statements, Credit Card Acknowledgments, Collection Counting Acknowledgments, etc.
• Implement and manage a system for storing archived files in accordance with DOR policy.
• Cemetery records maintenance. Facilitating the allotment of plots. Monitoring the upkeep of the cemetery.
• Any other duties as required by the Parish or the Finance Director.

  NECESSARY QUALIFICATIONS:

 Education: Bachelor’s degree in accounting or finance preferred. Associates degree with necessary experience.

 Experience/Qualifications:

• A bachelor’s degree in accounting or finance is preferred.
• Entry-level candidates with a strong academic background and relevant internship or volunteer experience will be considered.
• Familiarity with financial standards, principles, and practices.
• Developing interpersonal, negotiation, communication, and organizational skills.
• Ability and willingness to travel between church locations or to Diocesan events.
• Ability to work independently and demonstrate problem-solving skills.
• Demonstrated computer skills with Microsoft Office (Excel, Word, etc.) and the ability to learn and adapt to new programs.
• Appreciation of the Church’s Mission.

Applicants must submit a resume to