Operations and Business Manager

Operations & Business Manager- All Saints Parish

Corning, NY

Part Time – 20-34 hours per week (schedule TBD)

Hourly Wage: $20.00 to 24.00 per hour

POSITION PURPOSE: to enable the efficient and effective administration of parish finance and operations.  Working with the Pastor and the Regional Finance Director to oversee

Financial transactions, maintain personnel information, manage the maintenance of property and goods, order parish operational supplies and manage maintenance staff.

Duties to be performed at All Saints Parish in Corning.

LIST OF POSSIBLE JOB DUTIES FOR Operations & Business  Manager:

PLANNING – Collaborates with the pastor and finance director, working cooperatively with other staff in implementing the mission of the Parish. This is accomplished by participating in the comprehensive planning, implementation, and evaluation of the parish goals and objectives, with specific focus on prudent stewardship of the parish’s human, financial, and capital resources.  Operations and Business  Manager also works with Building and Grounds, Cemetery and Parish Council Committees to ensure parish operations are comprehensive and incorporate parish goals.

POLICY AND PROCEDURES – Assure parish is following all Diocesan policies and procedures as it relates to Collection Handling and Counting, Accounts Receivable and Accounts Payable, School Tuition, Fundraising, Corporate Credit Card, Bank and Investment Account, Vendor – Contractor, Form 1099 Reporting, Annual Reports to the Diocese, Affiliated Organization and Annual Contribution Statements to Parishioners Policies. This is accomplished by working with the Finance Director, training and monitoring staff and volunteers in these functions as well as the periodic audit of the functions.  It also requires staying abreast of all new policies and procedures as well as ongoing updates.

HUMAN RESOURCES – Assist the Finance Director with overseeing the implementation of personnel policies for the Parish. This is accomplished by collaborating with the Pastoral Leader, Finance Director and Diocesan Human Resource Office to assure parish personnel policies and guidelines are distributed to employees.  Operations and Business Manager maintain confidential personnel records for staff, confidential Criminal Record Checks for employees and volunteers, and secures proper timecard and PTO approvals in accordance to policy.  In coordination with the Finance Director the Operations and Business Manager will recruit, interview, hire, onboard, and train new employees when needed.  Duties may also  include the verification and review of biweekly payroll and the review and approval of employee expenses in accordance with IRS and Diocesan policy.

STAFF SUPERVISION – Assures the Supervision of the following positions: maintenance supervisor, and custodian.  In some parishes this oversight will include Cemetery personnel.  This is accomplished by recruiting, hiring, training, motivating, supporting, and evaluating the positions; by collaborating with staff to develop annual work plans, goals and objectives and by monitoring and evaluating the accomplishment of annual goals and objectives.

VOLUNTEER COORDINATION – recruit and train volunteers in the following functions: reception, collection counting, ushering, bank reconciliation review, and parishioner contribution recordkeeping.

FACILITY MANAGEMENT – Working with the Pastor and Finance Director will assist with management of all parish facilities and grounds.  This is accomplished by providing to the FD an annual work plan that will be shared with  the Finance Committee/Building and Grounds Committee.  This plan should address plans for improving/maintaining the parish facilities and grounds;  by managing major repairs and renovations; by authorizing routine plant maintenance; by overseeing plant safety and security systems; and by assuring that guidelines are developed and implemented for scheduling and using parish facilities.  This is also accomplished with the day-to-day supervision and direction of maintenance and cleaning staff.  This position will be the front line person to handle last minute issues or emergencies which may include time during the weekend or evenings.

LEGAL – Assures the parish is following diocesan and governmental regulations. This includes following all IRS, NYS department of labor, NYS gaming commission and other such government agencies regulations.  This is accomplished in consultation with the Finance Director, Diocesan Finance and Human Resource departments.

PARISH COMMUNICATION – Assures the development of communication and information systems for the parish. This also includes ensuring the maintenance of the parish census as well as directing/overseeing the operation of the computer systems, telephone systems and equipment. Ensure the proper recording of parishioner data including collections, recording of sacraments and contact information.

FINANCE – Assist Finance Director with annual revenue and expense budgets. Interface with shared service center staff to communicate revenue, expense, payroll, accounts receivable, and accounts payable information for processing.  This includes the timely approval of revenue count sheets, weekly and biweekly time sheets, and invoices.  Assist in the timely flow of financial information to and from the shared service center.  Reconciliation on a regular basis of uncelebrated mass intention, payroll related balance sheet accounts and interfund receivable/payable accounts.  Maintain electronic giving including recording transactions for parishioner records and accounting systems as well as interfacing with financial institutions and parishioners when the need arises.

DEVELOPMENT – Oversees all major fund-raising campaigns and collections activities of the Parish and Diocese, including Sacrificial Giving, CMA, etc. Operations and Business Manager utilizes financial accountability systems to assure the accurate and efficient methods of collecting, accounting, and depositing revenue from all campaigns in accordance with diocesan and governmental policies.  May include involvement with Stewardship Committee.

FINANCE COMMITTEE – Assist the Finance Director in preparing the agenda, gathering financial and  by assisting to implement decisions made by the committee and approved by the Pastoral Leader.

ADDITIONAL ENTITIES – In addition to regular parish operations management, manages the affairs of entities owned or operated by the parishes (e.g., cemetery, school) or functions as Operations and Business manager for multiple parishes.

NECESSARY QUALIFICATIONS:

• Appreciation for the mission of the Roman Catholic Church.
• Proficiency in Microsoft Office Applications and Computer Accounting Program(s).
• College courses in accounting or business management. (Degree preferred)
• Experience as an accountant or bookkeeper.
• Good working knowledge of diocesan and parish expectations.
• Ability to work successfully with a variety of types of people.
• Some knowledge of Roman Catholic teachings and practices – helpful

To apply please submit a resume and three professional references.