School Administrative Assistant

Administrative Assistant
Catholic Elementary School Located in Monroe County

Position Overview

We are seeking a high-energy, detail-oriented Administrative Assistant for the 2026–2027 school year. This role requires strong communication, multitasking, time-management skills and problem-solving skills, as well as the ability to engage effectively with students, families, staff, external partners, and support daily school operations.

Job Type:

Full time (35 hours per week)

Key Responsibilities

• Manage incoming calls, emails, and front office communications
• Coordinate schedules, meetings, and appointments with internal and external stakeholders
• Maintain student attendance records and office documentation
• Maintaining student files and enrollment paperwork
• Managing student information systems
• Manage transportation arrangements and resolve related issues
• Maintain awareness of attendance policies, visitor procedures, student pick-ups, and early dismissals
• Support new student registration and transportation coordination
• Serve as the primary point of contact for office visitors
• Prepare reports, correspondence, and official school documents
• Maintain organized office systems, files, and supplies
• Communicate school policies, procedures, and update staff
• Perform additional administrative duties as assigned

Qualifications

Required:

• Associate’s degree
• Strong organizational, communication, and time-management skills
• Ability to work in a fast-paced environment
• Proficiency in Microsoft Office (especially Excel and PowerPoint)

Preferred:

• 2–3 years of experience as an administrative assistant, secretary, or receptionist in a school setting
• Familiarity with office equipment (printers, fax machines, projectors)

Skills & Attributes

• Positive, high-energy attitude
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize effectively
• Strong interpersonal and customer service skills
• Resourcefulness, creativity, and problem-solving abilities
• Ability to work independently and collaboratively

Compensation & Benefits

Salary Range: $20–$22.50 per hour (based on education, experience, and work history)

Benefits Include:

• Health, dental, and vision insurance
• Life insurance
• Paid time off
• 403(b) retirement plan
• Paid Family leave